Solution: AI management certification | ISO 42001
Solution: AI management certification | ISO 42001
Ing. Klaus Mlekus, MBA
TÜV AUSTRIA CERT GMBH
TÜV AUSTRIA-Platz 1
2345 Brunn am Gebirge
Tel: +43 (0)504 54-6048
Fax: +43 (0)504 54-8145
E-Mail: cert@tuv.at
tuv.at/cert
TÜV AUSTRIA GMBH
TÜV AUSTRIA CERT GMBH
TÜV AUSTRIA-Platz 1
2345 Brunn am Gebirge
Tel: +43 (0)504 54-6048
Fax: +43 (0)504 54-8145
E-Mail: cert@tuv.at
tuv.at/cert
TÜV AUSTRIA AI Quality Management Certification | ISO 42001
ISO 42001 certification process
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TÜV AUSTRIA AI Quality Management Certification | ISO 42001
Information, target group & prerequisites
ISO 42001 is the first established and internationally recognized standard for the certification of AI management systems. With ISO 42001 certification, you pay particular attention to possible risks arising from the use of artificial intelligence, optimize your processes and thus increase the competitiveness of your company. In addition, the standard forms the basis for the continuous improvement of AI applications in your company and gives you the opportunity to prove the high quality standard of your AI-based services and processes.
The standard is aimed at small companies through to large-scale industry that develop, operate or use AI, from service providers to manufacturers – across all sectors and regardless of the type of company.
The prerequisite for this is a documented AI management system that is integrated and practised within the organization.
The certificate (see sample certificate) is valid for three years and may be used for advertising purposes in accordance with the certification regulations. The certification logo can be used, for example, on stationery and the website (in each case in connection with the organization). The planned use must be approved or confirmed by the certification body for legal reasons.
Advantages of ISO 42001 certification
The use of AI results in far-reaching changes in business processes and thus new risks for companies – a challenge that requires a systematic approach and a regulated way of dealing with the topic of AI. ISO 42001 certification helps you to take suitable measures for the successful integration of AI and to minimize potential risks from AI technology. Gain a market advantage through the professional and secure handling of AI!
A functioning AI management system leads to cost reduction and increased efficiency through process optimization, error minimization and avoidance. Transparent processes and continuous improvement measures ensure that certified companies are always one step ahead.
The ISO 42001 management system provides you with comprehensive support in identifying AI risks and creating an operational and monitoring concept for AI.
By clarifying objectives, processes and responsibilities, you not only create a success-oriented corporate culture, but also increase the sense of responsibility and motivation of your employees to engage with the new technology in a regulated environment and derive maximum benefit from AI.
Find the right balance – with the experts from TÜV AUSTRIA.
Documentation for documentation’s sake? An AIMS system only works properly if it serves the company. Our auditors create the greatest possible benefit for you from auditing and certification.
Certification in accordance with ISO 42001 by TÜV AUSTRIA provides proof and thus the confidence demanded by the market in your AI-based services, processes and in your organization itself.
ISO 42001 certification process
A certification process usually takes between three and five weeks. We take your individual requirements and the urgency of your certification into account right from the planning stage. We determine the exact effort, duration and costs together with you prior to the certification process.
1. Information meeting
During a non-binding and free consultation, we will inform you about the procedure for obtaining your certificate. The following points will also be clarified:
- Basic requirements for certification
- Objectives and benefits of certification
- Comparison of company data and definition of the scope of certification
- Discussion of your specific requirements and wishes
- Determination of the next necessary steps towards certification
On the basis of this information meeting, you will receive an individual offer tailored to your organization.
2. Commissioning
If you are satisfied with the offer, the certification body will be commissioned. After you have received an order confirmation, the certification process begins with a joint appointment with the responsible auditor.
3. Pre-audit (optional)
A pre-audit can be carried out on request. Based on a jointly defined framework, either specific areas or processes or the overall situation of your organization are audited. Any weaknesses in the documentation and implementation of the system are identified. On request, a pre-audit can provide you with a status report regarding the basic certifiability, detailed expertise on individual processes or conformity with individual requirements of the respective standard. The audit methodology corresponds to that of the certification audit.
4. Level 1 certification audit
The stage 1 audit serves to determine your eligibility for certification. Site-specific conditions are assessed and necessary information regarding the scope of application is collected. The following main points are primarily dealt with in the stage 1 audit:
- Checking the documentation for conformity and completeness in comparison with the respective standard requirements.
- Status of the implementation of the management system in the company: Does the existing management as well as the degree of implementation of the management system in the organization basically allow for certification or are crucial details still missing?
Before audit stage 2 is carried out, an audit plan for the actual certification audit is drawn up and agreed with you based on the knowledge gained about your organization and the management system.
5. Certification audit stage 2
As part of stage 2, the effectiveness of the management system introduced in your company is reviewed. Random samples are taken in departments or organizational units and along the process chains for all requirements.
The audit is based on the following:
- Audit planning
- the respective certification standard or individual standard requirements specified therein
- organization-specific documents
- general and industry-specific principles (laws, further, industry-specific, required standards, etc.)
After evaluation and assessment of the results, you will be informed of the audit result and any deficiencies or deviations during the final meeting. Corrective measures are defined in the event of deviations.
6. TÜV AUSTRIA certificate
The actual certification is issued by the TÜV AUSTRIA certification body following a successful audit and reporting on the basis of the audit report. The certificate is issued if the following certification requirements are met:
- Documentation and implementation of the management system
- Certification agreement (confirmation of the certification offer, the certification regulations and the general terms and conditions)
- positive completion of the audit and thus a corresponding recommendation from your audit team to the certification body
A certificate is issued for a period of three years. In order to maintain the validity of the certificate over the entire term, it is necessary to carry out an annual surveillance audit (12 months and 24 months after the certificate has been issued) or to complete a positive audit.
7. Surveillance audits
During the annual surveillance audit, the effectiveness and further development of the management system are randomly checked. Surveillance audits are shorter in terms of audit scope and cover topics specified by accreditation bodies, focal points specified in the audit plan and address the deficiencies of the last audit.
8. Re-certification audit
This must be carried out before the certificate expires (usually after three years). In a re-certification audit (often also referred to as a repeat audit), all requirements are randomly checked in the same way as in a certification audit. The work involved in this repeat certification procedure is shorter than in an initial certification procedure (approx. 2/3 of the audit time of an initial certification procedure).
After a positive certification decision, a new certificate with a validity of three years is issued.
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